Tenders & Quotations Coordinator

ACCOUNTABILITIES:

TENDERS & QUOTATIONS:

• Responsible for preparing proposals, quotations, tenders, and contract drafting for sales representative of All division ( LAB, Medical, Surgical) and meeting deadlines & requirements of the inquiries.
• Sourcing inquiries for (Gov*PVT) through their procurement channels (Portals, email (RFQ) and announcements (newspaper &
• other sources) and developing of new business leads through various sources daily and weekly bases.
• Quote and submit online quotation and hard copy submission after getting the approval from the sales team.
• Commitment to deadline and overall closing date with high attention to details.
• Ability to understand the wide products ranges and ability to recognize sales opportunities due to submit a response against all possible quotes.

BUSINESS NETWORK

• Follow up with customer to know progress / status on the quotation and tenders.
• Build and keep a good relationship with all buyers to provide Zahrawi with the support need before and after submitting response to follow up on the status of tenders/responses, contracts/or LPO and support after sales services.
• Follow up on the status of participated inquiries, technical/ or documents requirements for evaluation and after sales support functions.
• Reporting all new procedures of tendering for all our governmental and private clients to line managers and business units’ managers to arrange /prepare the needed process/ solution and adapting the changes of natural of the work.
• Support and coordinate with Sales team to arrange for pricing, technical specifications and alignment with the end user.
• Review all tender documents, general and special terms and conditions of the tenders to align with their requirement technically and administrational aspect.

DOCUMENTATION

• Optimization of tender process; recording participated tenders and keep a real-time tracker up to date, documentation of all participated tenders as QMS standards of Zahrawi.
• Documentation of tenders, quotations, contracts, and all other documentation related to inquiry as of all commercial and technical details.
• Ensuring the bid bond, performance bond and bank guarantees are arranged as per the requirements of the customer.
• Managing a appropriate records of Bank Guarantees for new and existing contracts/or awarded inquiry as per the client requirements and review issued guarantees and confirm alignment with client requirement & correction of the guarantee’s details.
• Preparing of letter of warranty, undertaken, offer validity Extension etc
• Sourcing technical/support details request by the client with a very limited time (shelf life, GTIN, Barcode, ..etc) from sales/procurement team or from principal company website/ FDA certificates and other global associations.

REQUIREMENTS

• Education: Bachelor’s degree
• Additional details:
  • Candidates need to be Arabic speakers due to the nature of the job
  • Candidate should be willing to move to Company Visa
  • Candidate should be based in UAE
• Experience: 2 – 3 years of experience
• Job Specific Skills: Tenders, Quotations, Supply Chain, Bid-bonds, Performance-bonds.