HSE Coordinator

The role of the HSE Coordinator is to ensure a smooth and efficient operation of the HSE Department in relation to the Company Core Process; thus directly impacting the delivery of guest and colleague experience.

This position coordinates within the department by providing administrative assistance in the areas of Oracle, Kronos, Maximo, Trainings, HR related Activities, appointment scheduling and correspondence to ensure that department operations are maintained in an effective, up to date and accurate manner. As well as maintaining confidentiality in all aspects of management, colleague and company information.
In order to be considered for this role you will be confident in:

• Handling incoming calls, correspondence & communication support.
• Organizing meetings, briefings and department internal events including invitations, room bookings.
• Noting & distribution of minutes of meeting.
• Creating and assisting on IT requisitions for maintenance departments.
• Uploading and editing of documents on document center.
• Managing stationary stock, handling stationary requisitions and support on pantry supplies if required.
• Coordination with HR on colleague related matters and extending support on maintenance recruitments.
• Oversee and manage HSE related trackers to ensure all the information is available.
• Support general work permit processing and provide assistance for contractor pass.
• Filing and updating the required documents.
• Processing various departmental forms including leave requests and business travel authorizations.
• Raising PR’s in Oracle, printing of PO’s.
• Raising of service & consumables PR’s, invoice posting/receiving & submitting to finance.
• Support petty cash & expense reimbursement processing.
• Maintaining finance submission register for invoices.
• Support for training nominations (internal and external) – scheduling on LMS.
• Tracking, consolidation, GTR update, filing and coordination of training trackers.
• Department induction – scheduling and coordination with T&D and HR.
• Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters).
• Overseeing and supporting Kronos related activities, maintaining related trackers and reports.
• Reviewing all exceptions and discrepancies on Kronos.
• Adding new colleagues (People & Labor Application).
• Printing of work order checklists, Actuals input for work orders.
• Creating work orders for SRV’s, consumables, trainings and raising service requests.
• Support events as required

MINIMUM QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIREMENTS: 

Qualifications:

Essential:

• Higher Secondary or equivalent

Desirable:

• Bachelor’s Degree preferred.

Years of Experience:

Essential:

• At least 3 years of hands-on experience in Administrative Support role.

Desirable:

• Previous experience in a HSE Department.
• Previous supervisory role experience is an advantage.

Skills:

Essential:

• Proficient in Microsoft Office Suite.
• Knowledge of operating standard office equipment.
• Excellent communication skills – written and verbal.
• Good English skills – written and verbal.

Desirable:

• Ability to plan and prioritize workload without supervision.
• Knowledge of Kronos and Oracle preferred.
• Managing the Time cards for Payroll.