Finance Executive-Administration General Finance – Trump

As a Finance Executive(Accounts Payable), your role would be to pay suppliers on time and deposit daily collection cash and Cheques to banks.

Responsibilities:

• Processing supplier invoices.
• Before posting in JONAS check invoices posted in SCM
• Check LPO and invoice approved by concern department head.
• Receiver signature, name, receiving date mentioned on the invoice
• Check Amount, VAT amount, invoice name, TRN which it should match with as per invoice.
• Post in JONAS manually or through bulk upload process.
• Processing supplier’s payment.
• Processing the payment as per aging and post necessary adjustment entries.
• Follow up with suppliers for statement of accounts.
• Reconcile Supplier SOA with our SOA.
• If invoice is not received follow up with concern team and supplier.
• Collecting all invoices and obtaining approval for payment.
• Preparing cheque, bank transfer and processing cash payment.
• After preparing cheque send mail to supplier for collection.
• Allocating cheques to corresponding invoices.
• Allocation of invoice.
• Allocating cheques to corresponding invoices
• For bank transfer pass necessary adjustment entries for currency rate fluctuation.
• Liaising with vendors and respond to inquiries.
• Archiving all accounts payable transaction for audit.
• Control accounts payable aging and process urgent payments.
• Creating historical records by scanning documents.
• Maintaining vendor files.
• Checking the filing of invoices.
• Checking the accuracy of figures and calculations.
• Providing support documentation for audits.
• Reconciling month AP aging and keeping financial records.
• Paying employees by verifying expense reports and preparing pay checks.

Monthly Task:

• Before last day of the month, all the invoices posted on SCM should be posted in Jonas.
• Preparing analyses of accounts and producing monthly reports.
• Preparing accruals file. (FM accrual, other accrual, utility and fuel accrual) and post in Jonas end of month.
• Preparing month end Utility and fuel MIS file.
• For Utilities and fuel consumption reports follow up with concern department and updated as per reports.
• Preparing Input VAT, RCM, Input Exception file.
• Download VAT file from Jonas.
• Reconcile the VAT file and ensure it matches with trial balance.

General Cashier

• Cash Reconciliation and depositing in bank and posting necessary Journal entries.
• Compiling management reports and assisting with audits.
• Processing daily cash receipts.
• Expense report auditing.
• Recording all cash activity on a daily basis.
• Reconcile cash float with cash holders.
• Supporting AR in controlling PDC’s
• Depositing PDC on time

Ad hoc

• Assist receiving in absence of receiving clerk.
• All other work delegated by Manager

Experience and Qualifications: 

         Essential:

• Degree in accounting
• 3 Years’ working experience in accounts department
• Working Knowledge of Jonas or any other accounting application
• Expert in excel

Desirable

• Team Work
• Communication skills
• Trust worthiness & Ethic
• Problem solving skills