Document Controller

Document Controller

Job Description:

Document Controller

Abu Dhabi

Parsons is looking for an amazingly talented Document Controller to join our team!

What You’ll Be Doing:

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.
• Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
• Performs other duties commensurate with functional level and responsibilities.

What Required Skills You’ll Bring:

• Bachelor Degree (or equivalent) and typically 6+ years of relevant work experience, including 3+ years of prior document control experience.
• Ensuring confidential information and documents are managed with complete discretion.
• Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.
• Handling and Managing Project Documents, Policies and Procedures
• Strong organizational and time management skills
• Strategic Planning and Scheduling Skills
• Effective Communication Skills
• Working Knowledge of Electronic Document Management Systems
• Ability in Photo, Video Editing, Presentations and Digital Marketing.

What Desired Skills You’ll Bring:

• Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s).
• Demonstrated experience in gathering information to synthesize functional needs.
• Candidate available in UAE is preferred

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.