Website Hyatt
Hyatt is a leading global hospitality company guided by its purpose – to care for people so they can be their best. With more than 160,000 colleagues across more than 70 countries, our culture is one that empowers every person to be their best, and such genuine connection inspires how we care for each other and for our guests. Our global teams are a mosaic of diverse cultures, ethnicities, genders, ages, and abilities that reflect the world we serve. We care for our colleagues with benefits and perks including travel perks, work-life benefits, training and upskilling opportunities, and personal wellbeing initiatives.
Administrative Assistant
Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
- Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
- Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
- Coordination with Departments: Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
- Communication Support: Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
- Scheduling and Meetings: Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
- Document Management: Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
- Task Monitoring: Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.
Qualifications
Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
- Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
- Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
- Coordination with Departments: Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
- Communication Support: Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
- Scheduling and Meetings: Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
- Document Management: Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
- Task Monitoring: Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.
To apply for this job please visit careers.hyatt.com.