Administration Executive – UAEN

Performs a wide variety of complex responsible office functions in support of a department

The post holder will:

· Performs highly responsible secretarial/clerical, and office functions; assists in arranging and coordinating

department activities.

· Establishes and maintains records, filing systems, and logs;

· Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes

· Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office

equipment in the course of assigned functions

· Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs

· Types, edits, and distributes a variety of correspondence, forms, and policies and procedures

· Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities.

· Communicates appropriate information from studies and data sources to the Head of the Department

· Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant

accreditation and regulatory requirement process.

· Assist in conducting JCI/relevant accreditation meetings.

· Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents.

· Performs miscellaneous related duties as requested by the HOD.

· Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements

· Work accordance with the documented OSH procedures and instructions, specific responsibilities

· Be familiar with emergency and evacuation procedures

· Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports

· Comply with Waste management procedures and policies

· Attend applicable OSH/Infection control training programs, mock drills and awareness programs

· Use of appropriate personal protective equipment and safety systems.

· To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements.

· Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments.

· Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports.

· Ensures data reported is validated and analyed for implementing improvements and evaluating if the improvements were sustained.

· To conduct or participate in incident and outbreak investigations as applicable.

College Diploma – Any discipline or related fields