Document Controller (6 month assignment)

Document Controller (6 month assignment)

We are WSP – Join us and make your career future ready!

Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.

WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.

We are seeking an experienced Document Controller to join our team for a 6-month contract assignment on a critical underground utilities infrastructure and roads project in Abu Dhabi. The successful candidate will have over 5 years of experience in document control and management, ideally in construction or infrastructure projects. While this is a short-term role, there is potential for reassignment to other projects after the completion of this assignment, although no guarantees can be made.

Your new role, what’s involved?

• Document Management: Manage, organize, and maintain all project-related documents, including drawings, contracts, specifications, correspondence, reports, and technical documents, ensuring they are filed and readily accessible.
• Document Tracking: Ensure that all incoming and outgoing documents are logged, tracked, and distributed to the relevant stakeholders in a timely manner.
• Version Control: Maintain proper version control and document revision histories, ensuring that all stakeholders are working with the most up-to-date information.
• Coordination with Project Teams: Work closely with the project managers, engineers, and other team members to ensure that all documents are correctly processed and distributed, adhering to project requirements and timelines.
• Document Review and Approval: Assist in the review, processing, and approval of documents in line with project procedures and ensure compliance with internal and client requirements.
• Database Management: Maintain and update a digital filing system for the project, using Document Management Software (e.g., Aconex, Procore, or similar), ensuring all records are accurately stored and easily retrievable.
• Tracking of Deliverables: Monitor and ensure that project deliverables are submitted on time and are in accordance with project milestones. Follow up on document submissions, ensuring that delays are flagged and managed.
• Reporting: Prepare regular status reports on the document control process and document submissions for senior management and the client.
• Archiving and Retrieval: Archive all project documentation in compliance with company and client requirements, ensuring proper storage for future retrieval.
• Quality Control: Ensure all documents are accurate, consistent, and complete before submission or distribution. Ensure compliance with document control procedures and audit requirements.
• Coordination with Contractors and Clients: Communicate with subcontractors, vendors, and clients to ensure timely exchange of documents, approvals, and feedback.

We’d love to hear from you if you have:

• Education: Relevant qualification in Document Control, Business Administration, or a related field.
• Experience:
  • Over 5 years of experience in document control, preferably in large-scale construction or infrastructure projects.
  • Experience in managing documentation for underground utilities infrastructure and roadworks projects is highly desirable.
• Technical Skills:
  • Proficiency in Document Management Systems (e.g., Aconex, Procore, SharePoint, etc.).
  • Strong Microsoft Office skills (Excel, Word, Outlook).
• Attention to Detail: High level of attention to detail, ensuring that all documents are correctly filed, versioned, and tracked.
• Organizational Skills: Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Communication Skills: Strong verbal and written communication skills in English (Arabic is a plus). Ability to liaise effectively with project teams, contractors, and clients.
• Problem-Solving: Ability to identify and resolve document-related issues efficiently to avoid delays or confusion on the project.
• Familiarity with Construction Standards: Knowledge of industry standards and best practices for document control within the construction and infrastructure sector.
• Knowledge of UAE Construction Regulations: Understanding of UAE regulations and requirements in document management for construction projects is an advantage.

What’s in it for you?

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

Be you, be happy – we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Apply now and be the future of WSP!

WSP is one of the world’s leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic.